Reservations and Fees
We are unable to accommodate classes, meetings, workshops and conferences at our headquarters facilities at this time. We will update or remove this notice as soon as we are able; we do not expect the status to change for at least the first half of 2022. We look forward to the day we can welcome you and your groups back.
Housing capacity for field research will continue to be extremely limited in 2022. Due to COVID restrictions, and to keep people spaced out and safe, our housing is capped well below capacity. In the peak field season of May through August we will have a shortage in housing space for research needs. Please let us know your field research plans and housing needs as soon as possible so that we have complete information to plan and search for alternatives to support as much field work as possible.
Lodging, conference hall, classrooms, bench space, offices/desks and cafeteria are scheduled on a first-come first-serve basis, with some preference given to long-term users of the site. Advance reservations are required. Summer months (May through September) have the greatest number of visitors and accommodations can become limited.
Overnight visitors and researchers are assigned to a specific bedroom in an apartment. Each apartment has a fully equipped kitchen, including pots, pans, dishes, utensils, refrigerators/freezers, microwave and coffee maker. Residents are expected to leave the apartment and kitchen area clean upon departure. All bedrooms have 2 twin beds. Residents should bring their own bedding, towels and pillow. Linens (sheet, pillow, pillow case, blanket, towel, wash cloth) can be checked out (see fee schedule below).
Reservations should be made by submitting a reservation request form.
When filling out the reservation form, please be prepared to provide the following information:
- Name of user or group and affiliation
- Contact person, telephone number, email
- Dates and estimated times of arrival and departure
- Size of group (male/female ratio and student/faculty ratio) - this helps with room assignments
- Billing code (OSU or USFS) or billing address (checks)
- Principal investigator (and department) or responsible person for billing
Accepted forms of payment are the following (cash and credit cards cannot be accepted):
- OSU index code (and department)
- USFS In-Service Agreement (we can no longer accept job codes)
- Check made out to: USDA Forest Service. Check must be submitted upon arrival. When paying by check, an invoice and site-use permit will be issued.
For further inquiries, contact HJA Facilities information and reservation.
Please note that pets are not allowed at the Andrews, either at the Headquarters site (including housing) or at any field location. Some local inns and motels do allow pets, as does the nearby Mona Campground.
Due to a change in policy at the national level, alcohol is prohibited in the government-owned/leased property, private rooms, bunks, and common areas of all seasonally-occupied government-furnished residences. Read the full policy covering Andrews Forest Headquarters.
Users who plan to have casual visitors during their stay (e.g., family, friends) should check with the site manager regarding the guest policy. Overnight visitors are charged the same rates as residents.
Please help us prevent spread of invasive species by washing underside and wheels of vehicle at vehicle wash station and by scrubbing boots to remove soil and weed seeds. Before entering streams for first time, please dry or freeze
waders and use Virkon rinse for all gear.
Facility List and Fee Schedule
(effective January 1, 2019)
Apartments: ("Quartz Creek", "Roswell Ridge", "Rainbow")
- First 4 nights of a stay: $28/person/night for double occupancy room
- Rest of consecutive nights within same reservation: $14/person/night
- Check out time is 11:00 AM, unless other arrangements are made.
Camping: (Lookout Research Camp)
- $5/night/person (group discount may be available)
- Overnight conferences and workshops will be charged a service fee of $17/person/event.
- Single-room occupancy for conference participants (only when space is available): $56/person/night
- Linens, towels and pillow are available if necessary: $20/set/person (two week checkout)
Cleaning and damage:
- Residents are required to keep the apartment clean and to leave the apartment in the condition found at time of assignment. Mops and cleaning supplies are provided for each apartment and a vacuum is available upon request. If the apartment is left dirty, a cleaning fee of $30/hour will be charged.
- Residents are held responsible for any damage they cause. Full cost of repair will be charged.
- Will be charged if the reservation is not cancelled 48 hours prior to scheduled arrival
- Bunkhouses/Apartments: $25.00/person/reservation
- Other Facilities: $50.00/reservation
OTHER FACILITY FEES
|Conf. Hall Kitchen/Fireplace Room**||$40||$120|
|Salt Salmon Pavilion||$30|
|Bench Fee (per project)||$55|
|Desk Space in Lab||$195|
|Office in Conference Building||***|
*Includes use of audio-visual equipment and room set-up.
**Fee covers up to 30 people. Additional charge of $1/extra person/day for more than 30 people.
*** Monthly rates vary according to office size ($250-400). When space is available, Andrews-related research and education projects are given first priority.
For information regarding catering, contact HJA Facilities information.